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Privacy Policy

Introduction

We, Access Financial International SA and group companies, are committed to protecting and respecting your privacy. We ask that you read this privacy policy carefully as it contains important information about how we will use your personal data.

This Privacy Policy explains which data we collect about you and what we do with your personal data, whether we are directly employing you, providing you with a service, receiving a service from you, using your data to ensure your compliance in your chosen work location, you are receiving our marketing materials or you are visiting our website.

It describes how we collect, use and process your personal data, and how, in doing so, we comply with our legal obligations to you in respect of the GDPR. Your privacy is important to us, and we are committed to protecting and safeguarding your data privacy rights.

This Privacy Policy applies to the personal data of our Website Users, Staff, Clients, Suppliers, and other people whom we may contact on your behalf such as an emergency contact.

For the purpose of applicable data protection legislation (including but not limited to the General Data Protection Regulation (Regulation (EU) 2016/679) (the “GDPR”), the company responsible for your personal data is legal entity Access Financial International SA (Access Financial) and associated group companies worldwide.

This Privacy Policy was last amended on 23 May 2018. It is important to point out that we may amend this Privacy Policy from time to time. Please visit this page if you want to stay up to date, as we will post any changes here.

What kind of personal data do we collect?

Personal data means any information that can be used to identify you (either on its own, or when aggregated with other data). It does not include data where your identity has been removed completely or anonymised

CLIENT AND STAFF DATA: In order to ensure your compliance in your chosen work country we need to process certain information about you. We only ask for details that will genuinely help us to help you. We may collect some or all of the information listed below to enable us to offer you employment opportunities or to ensure you are working in a legal compliant manner if working on a temporary cross-border project.

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  • Name;
  • ­
  • Contact details;
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  • Education details;
  • Employment history;
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  • Emergency contacts and details of any dependents;
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  • Referee details;
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  • Immigration status (whether you need a work permit or visa);
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  • A copy of your passport/identity card;
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  • Financial information (Payroll or financial background checks);
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  • Social Insurance number, ARC number and any other tax-related information;
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  • Details of any criminal convictions if this is required
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  • Details about your current remuneration, pensions and benefits arrangements;
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  • Extra information that you choose to tell us;
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  • Extra information that your referees choose to tell us about you;
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  • IP address;
  • ­
  • The dates, times and frequency with which you access our services; and,
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  • To the extent that you access our website or use our data collection platform, Fortuna, we will collect certain data from you.

Please note that the above list of categories of personal data we may collect is not exhaustive.

SUPPLIER DATA: We need a small amount of information from our Suppliers to ensure that things run smoothly. We need contact details of relevant individuals at your organisation so that we can communicate with you. We also need other information such as your bank details so that we can pay for the services you provide (if this is part of the contractual arrangements between us).

WEBSITE USERS: We collect a limited amount of data from our Website Users which we use to help us to improve your experience when using our website and to help us manage the services we provide. This includes information such as how you use our website, the frequency with which you access our website, and the times that our website is most popular. We also encourage you to use our Fortuna portal which allows you to upload, manage and even delete your own personal data.

A number of elements of the personal data we collect from you are required to enable us to fulfil our contractual duties to you or to others. Where appropriate, some, for example are required by law such as your social insurance number, immigration documentation or tax identification number. The list is not exhaustive. Other items may simply be needed to ensure that our relationship can run smoothly.

Depending on the type of personal data in question and the grounds on which we may be processing it, should you decline to provide us with such data, we may not be able to fulfil our contractual requirements or, in extreme cases, may not be able to continue with our relationship.

How do we collect your personal data?

There are two main ways in which we collect your personal data:

  1. Directly from you either via post, e-mail or via the Fortuna portal; and
  2. From third parties.

CLIENT AND STAFF DATA: We collect Client personal data in three ways:

  1. Personal data that we receive directly from you via post, e-mail or via the Fortuna portal;
  2. Personal data that we receive from other sources such as your recruitment agency, former employer or referee; and
  3. Personal data that we collect automatically.
    • From delegate lists at relevant events; and
    • From other limited sources and third party sources, such as LinkedIn and other job sites;
    • If you ‘like’ our page on LinkedIn and Facebook or ‘follow’ us on Twitter, Instagram, Pinterest, YouTube and Google + we will receive your personal information from those sites.

SUPPLIER DATA: We collect your personal data during the course of our work with you, usually via a contractual agreement, tender documentation or SLA.

To the extent that you access our website or read or click on an email from us, we may also collect certain data automatically or through you providing it to us.

PEOPLE WHOSE DATA WE RECEIVE FROM CLIENTS AND STAFF, SUCH AS REFEREES AND EMERGENCY CONTACTS: We collect your contact details only where a Client or a member of our Staff puts you down as their emergency contact or where they nominate you to serve as a referee.

WEBSITE USERS: We collect your data automatically via cookies when you visit our website, in line with cookie settings in your browser.

How do we use your personal data?

Having obtained data about you, we then use it in a number of ways.

CLIENT AND STAFF DATA: The main reason for using information about Clients and Staff is to ensure that the contractual arrangements between us can properly be implemented so that the relationship can run smoothly and that you are working in a legally compliant manner. We generally use Client and Staff data in four ways:

  • Recruitment Activities;
  • Marketing Activities;
  • Equal Opportunities Monitoring for Government departments.
  • To help us to establish, exercise or defend legal claims.

SUPPLIER DATA: The main reasons for using your personal data are to ensure that the contractual arrangements between us can properly be implemented so that the relationship can run smoothly, and to comply with legal requirements.

PEOPLE WHOSE DATA WE RECEIVE FROM CLIENTS AND STAFF, SUCH AS REFEREES AND EMERGENCY CONTACTS: We use referees’ personal data to obtain information about our staff member or Client’s previous employment and work experience or to conduct background screening checks in some countries. We use the personal details of a Candidates or Staff member’s emergency contacts in the case of an accident or emergency affecting the Client or member of Staff.

WEBSITE USERS: We use your data to help us to improve your experience of using our website. We may use data from your use of our websites to enhance other aspects of our communications with, or service to, you.

Who do we share your personal data with?

We do not share your personal data with third parties for them to promote their services to you. Neither do we sell your data.

CLIENT AND STAFF DATA: We will share your data primarily to ensure that you are working legally compliantly in your chosen work location.

SUPPLIER DATA: Unless you specify otherwise, we may share your information with any of our group companies.

PEOPLE WHOSE DATA WE RECEIVE FROM CLIENTS AND STAFF, SUCH AS REFEREES AND EMERGENCY CONTACTS: Unless they specify otherwise, we may share your information with any of our group companies.

We currently use the following companies who will process your personal data as part of their contracts with us:

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  • Google
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  • Google Analytics
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  • Constant Contact
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  • LinkedIn
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  • Facebook
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  • Twitter
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  • Google +
  • ­
  • Instagram
  • ­
  • Pinterest
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  • Youtube
Where Your Personal Data May Be Processed

The Company is part of an international business with its Headquarters in Switzerland. It has regional offices in UK, Switzerland, Germany, Cyprus, Spain, India, China and Malaysia.

Your personal data may be handled and processed by any of the Group’s worldwide regional offices. Data is held on our secure servers in Switzerland with a back-up server in our India office.

Your information may also need to be transferred to third parties where there are legitimate reasons in order to comply with your contract or legal obligations. Depending on where you are working, some of these third parties may be outside the European Economic Area (EEA).

Protecting your data outside the EEA

When transferring any of your personal data outside of the EEA, we have procedures in place to ensure your data receives the same protection as if it were being processed inside the EEA.

All of our staff throughout the Group are trained and are aware of how to treat the information under the guiding principles of this Privacy Policy. Third party contracts stipulate the standards which must be followed to adhere to the GDPR regulations.

How long do we keep your personal data?

If we have not had meaningful contact with you (or, where appropriate, the company or agency you are working for or with) for a period of two years, we will delete your personal data from our systems unless we believe in good faith that the law or other regulation requires us to preserve it (for example, because of our obligations to the Social Insurance and Tax Authorities or in connection with any anticipated litigation).

How do we safeguard your personal data?

We are committed to taking all reasonable and appropriate steps to protect the personal information that we hold from misuse, loss, or unauthorised access. We do this by having in place a range of appropriate technical and organisational measures. These include measures to deal with any suspected data breach. If you suspect there has been a breach of your data then do bring this to the attention of the Data Protection Officer.

Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk.

Your rights

Under the General Data Protection Regulation (GDPR), you, as a data subject have a number of rights which are detailed below:

Request access to your personal data that we hold about you (commonly known as a “data subject access request” or DSAR). This enables you to receive a copy of the personal data we hold about you or are otherwise processing.

Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected. We will need to verify the accuracy of the new data you provide to us.

Request erasure of your personal data that we hold about you. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.

Object to processing of your personal data where we are relying on a legitimate interest (or those of a third-party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your personal data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms.

Request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in the following scenarios: (a) if you want us to establish the data’s accuracy; (b) where our use of the data is unlawful but you do not want us to erase it; (c) where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or (d) you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.

Request the transfer of your personal data to you or to a third-party. We will provide to you, or a third-party you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.

Withdraw consent at any time where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent.

Opt out of emails. If you wish to unsubscribe from our mailshots and newsletters you can do so by contacting us at dpo@accessfinancial.com or by using the unsubscribe option on the website and at the bottom of all marketing emails. If we do not hear from you we will assume that you wish to continue receiving our marketing and information material.

Cookies

Our website uses cookies to distinguish you from other users of our website. This helps us to provide you with a good experience when you browse our website and also allows us to improve our website.

A “cookie” is a bite-sized piece of data that is stored on your computer’s hard drive. They are used by nearly all websites and do not harm your system.

How to reject cookies

If you don’t want to receive cookies that are not strictly necessary to perform basic features of our site, you may choose to opt-out by changing your browser settings. Most web browsers will accept cookies but if you would rather we didn’t collect data in this way you can choose to accept all or some, or reject cookies in your browser’s privacy settings. However, rejecting all cookies means that you may not be able to take full advantage of all our website’s features. Each browser is different, so check the “Help” menu of your browser to learn how to change your cookie preferences.

For further information about cookies and how to disable them please visit www.aboutcookies.org.

How to contact us

Please email us with any questions or comments to dpo@accessfinancial.com

Alternatively, you can write to us at the following address:

Attention: Daryl Gould
Data Protection Office
Access Financial International SA
Case Postale 2123
CH – 1260 Nyon
Switzerland

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Testimonials
  • I contracted with AFI in Germany for over a year. I found the team to be highly committed and delivered all that they promised. All questions or concerns I may have had working in a Non-English speaking country were dealt with promptly. I would be happy to work with them again given a choice, and I surely recommend them for their services.

    Erra Ravikiran

  • I do hope to work with you again in the future. From a personal point of view, your service has been excellent.

    John Kitney

  • I would like to express my thanks to you and the team for all the help and support in these past few years and I have always found your services to be extremely professional and valuable.

    Veronica Buffoni

  • I’m very grateful for the service and team that has been assembled to assist in the processing of this complex process. Thank you very much and so far, I’ve been very impressed and will surely get the word out to my network of people around the world how professional Access Financial Services has been since the very beginning.

    Arthur Hass

  • Actually it is me who has to thank you guys. You have been brilliant and definitely a service I would recommend to any other contractor looking to go a 100% legitimate way. There are too many companies out there promising schemes that are not legitimate and in some cases completely illegal. In addition to the service you have also been very quick to respond to queries and requests for information. I do look forward to working with you guys again in the future.

    Ronan Cashell

  • It has been wonderful working with such a professional company like AFS.You have all given me the extra help whenever needed (letters for immigrations and housing funds).

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  • We have our experiences with you and we think that changes must not be made; continue working as you do now.

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  • As I said before, I am very impressed with the quick transactions of Access Financial. After 13 years contracting, I expect to wait 30-60 days for payment. You are a refreshing change!

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  • Thank you very much for your warm welcome. I feel like return back to home after a long brake of 6 months. Working with AFSS is not a new experience for me as we have worked together for more than a year during my assignments at Vestas and AKZO. Once again, I really appreciate your approach.

    Youli Karlatira

  • Your services have been very good and very much appreciated. All my questions have been answered satisfactorily.

    John Mackay

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